This information can also be found in the Academic Policies of the PLTS Academic Catalog.
You have been assigned an advisor for the duration of your program and any licensure process (i.e., candidacy) you are in.
Unless an alternative arrangement between you and your advisor has already been made due to travel during Orientation, you will meet with your advisor today to review your registration and to get to know one another a bit more regarding your vocational trajectory, vocational goals, program, and licensure process.
Your advisor will be a member of any formal formation conversations with you along the way as you grow in vocational preparation and leadership.
As a student, you are empowered to plan and are responsible for your program and any licensure process your are in. Your responsibilities include:
NOTING CALENDAR INFORMATION
- Knowing and meeting deadlines for all Classroom, Contextual Education, Licensure (Candidacy), and Academic programming, and any other deadline related to your study and vocational preparation.
- Regularly checking you seminary email account and/or having your seminary email account forward to the email account you regularly check.
KNOWING PROGRAM REQUIREMENTS
- Reviewing your program evaluation in MyCLU to become familiar with your program requirements and to regularly check on your progress.
- Being knowledgeable about your program requirements.
PLANNING AND MAINTAINING YOUR PROGRAM
- Planning your program requirements with advice from your advisor.
- Fulfilling your program requirements.
- Keeping records of your program progress.
- Submitting appropriate Forms for fulfilling course, program, and licensure requirements.
- Contacting the Associate Dean and Registrar’s Office if you notice discrepancies in your program evaluation and/or need your program updated.
SEEKING CONTEXTUAL EDUCATION ADVICE
- Noting information about contextual education requirements sent out by email from the Contextual Education Office.
- Making an appointment with Dr Leslie Veen, Director of Contextual Education, to discuss contextual education requirements of your program, including enrollment; placement; and questions, issues, or concerns that arise while in placement.
- Updating your advisor about what Dr Veen advises regarding contextual education requirements after you have checked in with Dr Veen.
SEEKING ADVISING RECOMMENDATIONS
- Attending the semesterly Registration Hub information sessions in preparation for registration or any other registration information session offered;
- Making an appointment and meeting with your advisor at least once each semester for program review, program planning, and registration.
- Coming prepared for your advising appointment by reviewing information emailed by the Associate Dean and the Registrar’s Office and/or distributed during the Registration Hub, reviewing your program evaluation, reviewing your program recommended sequence, reviewing course offerings for the upcoming sessions/semesters for which registration is opening, and locating suitable courses to fulfill program requirements in the recommended sequence.
- Consulting your advisor before making registration or program changes.
SEEKING LICENSURE (CANDIDACY) RECOMMENDATIONS
- Checking with the Associate Dean regarding licensure (candidacy) timing, scheduling, and questions.
- Updating your advisor about recommendations from the Associate Dean.
- Attending licensure (candidacy) workshops offered by the Associate Dean.
- Submitting forms and paperwork to seminary and synod offices to schedule and complete licensure (candidacy) requirements and interviews.
REGISTERING FOR COURSES
- Registering for courses during each registration period.
- Verifying your registration by reviewing your class schedule.
- Notifying the Associate Dean and Registrar’s Office if there is a discrepancy in your registration.
SEEKING ACADEMIC SUPPORTS
- Being in conversation with your instructors in advance about absences, assignment questions, and difficulties with assignments.
- Making arrangements with support services, including Disability Support Services if you require accommodations, the Writing Center if you require writing assistance, and the GTU Library Reference Desk if you require research assistance.
CHECKING IN WITH FINANCIAL AID AND/OR VETERANS RESOURCES
- Consulting with the Financial Aid Office and/or Veterans Resources before making registration or program changes, including changes recommended by your advisor, the Associate Dean, and/or Registrar’s Office. You are responsible for checking with Financial Aid and/or Veterans Resources about how a recommended change might affect your financial aid, financial aid status, and/or veterans benefits. You are responsible for adjusting your program accordingly to meet your financial aid needs and requirements, and notifying your advisor, the Associate Dean, and/or the Registrar’s Office of these changes and why.
TAKING CARE OF HOLDS AND PAYING FEES
- Checking your MyCLU to see if there are holds on your account: Business, Registrar, Program, Library, Veterans, etc.
- Doing what is needed to clear holds.
- Paying any fees related to holds, not registering for courses on time, etc.
CHECKING IN REGARDING PLACEMENT
- Making a plan for post-graduation support, living, and working arrangements.
- Meeting with the Associate Dean regarding ecclesial placement (assignment).
- Consulting with Career Services about interim placement while awaiting call and/or about long-term placement opportunities.
BEING EMPOWERED AND RESPONSIBLE
- Understanding that your advisor, Contextual Education Director, Associate Dean, and Registrar’s Office are here to assist you, and you are ultimately responsible for meeting your course, sequencing, registration, program, and licensure (candidacy) requirements as well as seeking the supports you need.